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Gym POS systems typically include features like membership management, recurring billing, and online appointment booking for personal training sessions.
Kymberlin earned her Bachelor of Arts in Creative Writing from Pacific University in 2020 and resides in Portland, Oregon.
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Kymberlin BushKymberlin earned her Bachelor of Arts in Creative Writing from Pacific University in 2020 and resides in Portland, Oregon.
Expert Contributor
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Shannon has been writing for Merchant Maverick about small business software and financing since 2015. She started writing professionally about business topics in 2005. Shannon has been featured in the Washington Post, Reader's Digest, US News, MSN, Yahoo Finance, Business Insider, and other publications. She has a bachelor's degree in English from San Diego State University and currently resides in San Diego, California.
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Shannon VissersShannon has been writing for Merchant Maverick about small business software and financing since 2015. She started writing professionally about business topics in 2005. Shannon has been featured in the Washington Post, Reader's Digest, US News, MSN, Yahoo Finance, Business Insider, and other publications. She has a bachelor's degree in English from San Diego State University and currently resides in San Diego, California.
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Our content reflects the editorial opinions of our experts. While our site makes money through referral partnerships, we only partner with companies that meet our standards for quality, as outlined in our independent rating and scoring system.
The best POS for gyms will have features that allow you to manage gym memberships, take basic and recurring subscription payments, book sessions with a trainer or a spot in a class, and promote your business with affordable (or even free!) marketing services like email, SMS, and your own branded website.
These top-rated gym POS systems offer affordable pricing, transparent processing, and gym management features like subscription billing. While they all share common features and meet the needs of most gyms, some are better for more niche situations:
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Pros
Free POS app
Free online store
No long-term contract
Recurring billing & appointment functionality
Cons
Fund holds & account freezes
Why We Chose Square As The Best Free POS System For Gyms
Square is the most comprehensive free POS system for gyms. The mobile POS app even includes a free card reader, free recurring subscription billing, a free website, and free online appointment booking (for one staff member).
Without integrations, the free versions of Square (Square POS and Square Appointments) are somewhat basic, but for small fitness studios and independent personal trainers, this may be all you need.
Square POS is free for the original Square Point of Sale App, and Square Appointments for a single calendar (e.g., a personal trainer) are also free. It’s also free to send recurring invoices through Square Invoices, which works with either version of the app.
Paid apps with additional features are also available.
Add-ons can also be added to your plan for an additional fee.
Square POS Extra Costs
Price
Square Loyalty
$45/month
Square gift cards
Starting at $0.81 per card
Square Invoices
$0-$20/month
Square Payroll
$35/month + $6/month per employee
Square Online Store
$0-$79/month
Email marketing
$15/month
Square Features
Square POS Features
Availability
Multi-Store Support
Contactless Payments
Multi-Channel Selling
Gift Cards
Add-on
Customer Loyalty
Add-on
Marketing Tools
Online Ordering
Inventory Management
Reporting
Menu Management
With Square for Restaurants
Delivery Management
Add on
EBT Acceptance
Employee Management
Text Messaging
Square includes the following features for gym management:
Manage onlinebookings with Square Appointments
Process recurringsubscription payments with Square Invoices
Integrates with membershipapps like Gymdesk, Here, & Billforward
Integrates with booking apps like Acuity, Appointy, Booxi, & GoDaddy Appointments
Add-ons for marketing, loyalty, gift cards, team management, & more
Accept BNPL payments online or at your POS with built-in Afterpay integration
Mobile POS app works on smartphone, tablet, or proprietary hardware setup
Square Hardware
Square accounts include one free swipe card reader. You can also purchase Bluetooth readers, tablet stands, and proprietary tablet setups through Square, such as the Square Register, which comes with a POS screen, built-in payment reader, and customer-facing screen.
All Square accounts include in-house payment processing via Square Payments. The standard rate is 2.6% + $0.10 for in-person payments, though very high-volume businesses might qualify for a discount. Paid Square Appointments users also qualify for a discount.
If you accept online bookings for personal training sessions with Square Appointments, you can accept pre-payments through your website at a rate of 2.9% + $0.30; this same rate is charged for card-on-file recurring invoice payments (for club memberships, for example).
What To Watch Out For
Square accounts are month-to-month with no contract. One caveat is that Square accounts do not come with a dedicated merchant account. Instead, Square uses an aggregated account processing model, which can sometimes result in issues like unexpected funding holds and account freezes.
Vagaro has the most extensive fitness club feature set on this list. Specifically, Vagaro offers features that include independent contractor management and fitness class bookings, making it ideal for large gyms that hire personal trainers and/or offer group classes.
If you need simple appointment-based software and have a small number of employees
Pricing starts at $30/month for one bookable calendar plus $10 per month for each additional calendar for one bookable calendar at one location. Additional fees apply for each bookable calendar added to your account.
Add-ons are also available for an extra monthly fee.
Vagaro Extra Costs
Price
Text Marketing
$20/month
Live Stream
$10/month
Check-in App
$10/month
Forms
$10/month
Online Shopping Cart
$10/month
Branded App
$200/month
Vagaro MySite
$20/month
Payroll
$34/month + $5 per employee
Data Lake
$40/month
QuickBooks or Xero Integration
$30/month
Vagaro Features
Vagaro Features
Availability
Multi-Store Support
Contactless Payments
Multi-Channel Selling
Gift Cards
Add-on
Customer Loyalty
Add-on
Marketing Tools
Online Ordering
Inventory Management
Reporting
Menu Management
Delivery Management
EBT Acceptance
Employee Management
Text Messaging
Vagaro is complete gym management software that includes an extensive list of functions, some of which will cost you more per month:
Membership management with autopay and different subscription tiers
Online booking on Vagaro, Instagram, Facebook, & Apple Maps
Customizable calendar with waitlist & resource management
Automated notifications & appointment reminders
1,000 free email marketing messages to send each month
Live stream fitness classes and virtual training sessions
Self check-in with branded customer check-in app or by scanning phone, smart watch, or membership card at front desk
Detailed health club client profiles
Automatic rent collection from personal trainers who work at your gym
Built-in free loyalty program
Vagaro Hardware
Vagaro offers dual-screen “Pay Desk” POS hardware bundles to choose from but does not list pricing on its website. Vagaro also works with iOS and Android devices.
Note: The check-in app only works with iPads and Android tablets (not the Pay Desk), so you’ll also need to purchase a separate tablet for check-in if you use this add-on with Pay Desk hardware.
Vagaro Payment Processing
Vagaro includes in-house payment processing. Vagaro charges “large merchants” processing $4,000+ a month a rate of 2.2% + $0.19, though this rate comes with a $10/monthly fee. For small merchants processing less than $4,000, Vagaro charges a flat rate of 2.75%.
The large merchant plan rate is 3.0% + $0.19 “per keyed-in transaction and association fees”; on the small merchant plan, it’s 3.5% + $0.15 per keyed-in transaction.
What To Watch Out For
Vagaro says its pricing is month-to-month, but it does mention a $100 hardware discount on one-year merchant account agreements. Before signing up with Vagaro, make sure you understand if your contract is month-to-month or requires a long-term commitment.
Choose Vagaro If...
Your gym uses independent contractors
You need booking features for group classes
You want a POS system and add-ons designed for the fitness industry
Available through multiple merchant service providers
Flat-rate, interchange-plus, cash discount, & other processing models available
Cons
Long-term processing contract
Why We Chose Clover As The Best POS System For Small Gyms
Clover's core functionality is easy-to-use and somewhat simple, but it's perfect for many small gyms who only need basic features. If you have needs that aren't met by Clover's built-in features, you have access to the Clover App Market that helps you expand and customize your POS software.
Clover does not include built-in scheduling features so if you need this functionality, you will need to purchase a paid app that integrates with Clover.
To process recurring payments without using an integrated subscription app, you can use the Clover Virtual Terminal, which is included with most Clover plans at no additional charge.
Clover Features
Clover POS Features
Availability
Multi-Store Support
Contactless Payments
Depends on hardware choice
Multi-Channel Selling
Gift Cards
Customer Loyalty
Marketing Tools
Online Ordering
Based on software plan
Inventory Management
Reporting
Menu Management
Delivery Management
EBT Acceptance
Add-on app
Employee Management
Text Messaging
Some features Clover offers that are beneficial to small gyms include:
Integrates with membershipapps for subscription billing, including Loyalzoo & bLoyal
Built-in recurring billing option
Integrates with online fitness class booking apps such as Warrior Studio Management & Inspire by STX
Order management for your smoothie bar
Retail management to sell your branded gym merchandise
eCommerce integrations for your gym website
Employee management features to manage permissions & shifts
Easy built-in loyalty program
Clover Hardware
Clover has multiple proprietary POS hardware options, including the Clover Go handheld card reader, Clover Flex smart terminal, the Clover Mini space-saving countertop POS, and the full-sized Clover Station countertop POS. You can also mix and match, for example, by adding a portable Flex to a Clover Station or Mini setup.
Clover Payment Processing
Clover offers flat-rate processing starting at 2.3% – 2.6% + $0.10% per transaction. You can alternatively purchase a Clover system from an outside merchant services provider (MSP) with a different payment processing setup, such as interchange-plus.
Recurring payments processed through the Clover Virtual Terminal are charged the keyed-in transaction rate of 3.5% + $0.10 per transaction.
What To Watch Out For
Clover pricing is fairly straightforward, but processing contracts are at least36 months, with an early termination fee should you decide to leave your contract early. If you buy your system from another source, that provider will have their own contracts, which could include different fees, terms, or even an expensive equipment lease.
Make sure you’re choosing the best Clover reseller, as some Clover vendors can be less than honest or reliable.
Why We Chose Lightspeed Retail For Gyms That Sell Merch
Lightspeed is one of our favorite iPad POS systems because of its ease of use and depth of features.
Though Lightspeed Retail isn't expressly designed for the service or fitness industries, Lightspeed excels in multichannel retail -- which makes the POS ideal for gyms that also sell merchandise, either in-store or on their website.
For single/multi-location retail businesses looking for a strong loyalty program and advanced business reporting
All Lightspeed plans come with one POS register software license. Adding more registers incurs an additional monthly fee.
Lightspeed Retail Features
Lightspeed Retail Features
Availability
Multi-Store Support
Contactless Payments
Multi-Channel Selling
Core plan and up
Gift Cards
Customer Loyalty
Core plan and up
Marketing Tools
Core plan and up
Online Ordering
Inventory Management
Reporting
Menu Management
Delivery Management
EBT Acceptance
Employee Management
Text Messaging
Lightspeed Retail gym management software includes the following features:
Built-in appointment booking through your online store
Scheduling and booking integrations
Built-in subscription plans, including the ability for customers to sign up for subscriptions online
Advanced retail functionality, including purchase ordering and inventory analytics
Built-in SEO tools for your integrated online store
Add-ons for loyalty, gift cards, accounting, eComm, and advanced reporting
Lightspeed also integrates with third-party loyalty apps, which may have lower pricing than Lightspeed’s built-in loyalty solution.
Lightspeed Retail Hardware
Lightspeed Retail works with iPads or desktop computers. If you need to purchase hardware, you can reach out to Lightspeed for a personalized quote.
Note:Lightspeed Retail now requires all new qualified merchants in the US and Canada to use Lightspeed Payments, Lightspeed’s payment processor.
If you currently use a card reader from a third-party payment processor, you can’t use it anymore. Since you can’t use any existing payment terminals (card readers) with Lightspeed Payments, Lightspeed is currently running a free terminal replacement promotion for eligible merchants that includes two free Lightspeed POS terminals (card readers) per qualified merchant.
Eligible merchants include business owners who process a minimum of $100/day in credit card payments, as measured by a monthly average. Apple products are not included in this promotion, so you’ll still need to source an iPad to take sales.
Lightspeed Retail Payment Processing
Lightspeed Payments, Lightspeed’s in-house payment processor, is required for all new and existing merchants using Lightspeed. The processor charges a flat-rate fee of 2.6% + $0.10 for in-person payments and 2.9% + $0.30 for online and card-not-present payments.
Note:If you are a current Lightspeed Retail user in the US or Canada and use a third-party payment processor, and you qualify for Lightspeed Payments, you must switch to Lightspeed Payments within 30 days of receiving an email notifying you about the switch.
Lightspeed will also buy out third-party payment processing contracts, paying off your early cancellation fees if you process a minimum of $25,000 in card sales and then submit documentation of your previous payment processing contract that states your early termination fee within six months of meeting this minimum processing amount.
It’s important to note that the “paying off” comes in the form of discounted payment processing fees, not a chunk of cash that goes towards your termination fees when you switch to Lightspeed Payments.
What To Watch Out For
Lightspeed offers monthly and annual plans. While you get a good discount on annual plans, you will have to pay an early termination fee if you cancel your Lightspeed plan early. With this in mind, consider signing up for a monthly plan, then switching to a long-term one once you’re sure Lightspeed Retail is right for your gym.
You must verify any Lightspeed hardware purchases within five business days of receiving them, or the equipment will not be covered under Lightspeed’s 30-day hardware warranty (14 days on Apple products).
Choose Lightspeed Retail If...
You want to prioritize selling merch/other retail online
You want a pay-as-you-go option with lots of features
Why We Chose Shopify For Customizable Gym Websites
Customizable Shopify websites are ideal for gyms that sell services and merch online. However, Shopify makes it just as easy to sell in person with its integrated Shopify POS.
Though Shopify was originally designed for retail commerce and is not dedicated gym management software, its wide assortment of app integrations lets you customize your system for any industry, including fitness.
If your high-volume or large business needs an enterprise-level solution
If you want advanced in-person selling features (which may or may not be necessary since these features are mostly geared toward retail stores), you can add Shopify POS Pro for an additional monthly fee. Pricing to add third-party apps for features such as memberships or online bookings varies, though there are some free apps available.
Shopify POS Features
Shopify POS Features
Availability
Multi-Store Support
Supports multiple inventory locations
Contactless Payments
Multi-Channel Selling
Gift Cards
Customer Loyalty
Marketing Tools
Online Ordering
Inventory Management
Reporting
Menu Management
Delivery Management
EBT Acceptance
Employee Management
Text Messaging
Shopify has the following gym management software features:
Multitude of gym website templates to choose from
Sell services & merchandise on your website & in person
Website has built-in blog for content marketing
Integrates with numerous booking apps, including Sesami, Appointly, Servicify, & many more
Integrates with membership & recurring billing software like Appstle, Simplee, Conjured, BOLD & others
Retail management features for gyms that sell merch
Mobile selling with Shopify Lite
Advanced employee management with Shopify POS Pro
Shopify POS Hardware
Shopify works on most smartphones or tablets—all you need to start taking in-person payments is a Shopify mobile card reader. Shopify also supports Tap to Pay on iPhone which allows you to accept contactless payments without any card reader.
Most gyms, however, will want to purchase a full countertop register setup for an iPad or Android tablet. On Shopify’s website you can purchase a basic POS hardware bundle that includes a tablet stand and connected payment reader. You can also source your own POS hardware as long as it’s compatible.
Shopify POS Payment Processing
Shopify payment processing depends on what level plan you’re on. Rates range from 2.4 – 2.9% for in-person payments and from for online payments.
You can also integrate an outside payment processor to use with Shopify, but there will be an additional fee added to each transaction.
What To Watch Out For
Shopify is month-to-month with no contract. However, it’s important to know that like Square, Shopify uses an aggregated merchant account model (Shopify Payments is actually powered by online payment processor Stripe), which can equate to less account stability than you’d get with a traditional merchant account. Also, you will need to pay for a year’s service in advance to get the lowest price.
Choose Shopify If...
You want to prioritize eCommerce
You need an affordable, pay-as-you-go plan
You don’t mind annual billing to get the lowest rates
Merchant Maverick has been researching and reviewing POS providers since 2012. Our writers have tested over 100 different point of sale systems, evaluating pricing, features, ease of use, customer service, and user reviewers. Read more about how we rate POS providers.
Weighted Rating Breakdown
Pricing 40%
Features 30%
Ease Of Use 15%
Customer Service 10%
User Reviews 5%
When comparing different POS software systems, we consider many data points, including relative pricing, the depth of niche features offered, the price of hardware, and any associated payment processing fees. Our lists of the best providers include only apps we’ve deemed worthwhile from multiple vantage points. The POS vendors we pick share qualities such as widespread availability, accessibility, user-friendliness, and reasonable pricing. We also look carefully at niche features, such as check-splitting, inventory management, eCommerce, loyalty programs, gift cards, and more.
We spend an average of 10-15 hours researching and updating each one of our lists, making sure the providers included meet our internal standards for quality and reputation.
80+
Vendors evaluated
65+
Attributes assessed per vendor
20+
Features weighed
30+
Combined years of experience
Which Gym POS System Is Right For Your Business?
Any quality gym POS system should have certain capabilities, including membership management, recurring subscription billing, and online appointment bookings. Though some fitness POS systems require third-party app integrations to provide these functions, others include them as built-in features. Either type of POS setup can work, provided that your gym management software apps don’t exceed your monthly budget and that all of your software integrations work seamlessly together.
The bottom line is that the best gym management software for your business is the one that includes everything you need to provide the services your business sells while also fitting your budget. If your budget is tight, there are plenty of free pos systems that can help you grow while not breaking the bank.
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The vendors that appear on this list were chosen by subject matter experts on the basis of product quality, wide usage and availability, and positive reputation.
Merchant Maverick’s ratings are editorial in nature, and are not aggregated from user reviews. Each staff reviewer at Merchant Maverick is a subject matter expert with experience researching, testing, and evaluating small business software and services. The rating of this company or service is based on the author’s expert opinion and analysis of the product, and assessed and seconded by another subject matter expert on staff before publication. Merchant Maverick’s ratings are not influenced by affiliate partnerships.
Our unbiased reviews and content are supported in part by affiliate partnerships, and we adhere to strict guidelines to preserve editorial integrity. The editorial content on this page is not provided by any of the companies mentioned and has not been reviewed, approved or otherwise endorsed by any of these entities. Opinions expressed here are author’s alone.
We Recommend Square POS For Your Business 🏆User-friendly & feature-rich point of sale system with affordable pricing.Square POS is an intuitive and simple point of sale platform. It offers customizable tools and a variety of add-ons to fit your business needs and reach your goals.Get StartedNo credit card required