The Benefits Of A Cloud-Based POS

Have you been debating between a cloud-based and locally installed POS system?

Businesses that sell from different locations (businesses that sell farmers’ markets or pop-ups, etc.) or don’t have a physical location will benefit the most from a cloud-based POS. And businesses that need more comprehensive offline capabilities (like food trucks that need POS) or want to keep their data on the premises will benefit more from a non-cloud-based POS.

No matter which you need, many of the best small business POS options offer cloud-based and locally-installed options, so you can ensure you are matched with a system that works and grows with you.

What Is A Cloud-Based POS?

A cloud-based POS system stores information in the cloud instead of on a computer in your actual store or office.

Like a traditional POS system, a cloud-based POS also includes a device capable of connecting to the internet (cellphone, tablet, etc.) and backend information like customer profiles, POS reports, inventory management, and more.

Benefits Of Cloud-Based POS Systems

The main benefit of a cloud-based POS system is that you don’t have to be at a dedicated computer or device to access your system.

With a cloud-based system, you can be anywhere and still have access to information that’s crucial to your business.

Here are some other benefits of a cloud-based POS system for you to consider:

• Third-party software integration
• Lower upfront costs
• Easier maintenance
• Real-time reporting

Industry-Specific Cloud-Based POS Benefits

Some industries are going to benefit more from cloud-based POS systems than others.

Disadvantages Of A Cloud-Based POS

While a cloud-based POS system is a great option for many businesses, there are some disadvantages you should keep in mind if you want to make the switch from a locally installed system.

• Data Not On-Premises: There is, of course, a cybersecurity risk with any data that isn’t physically kept safe at your business. But most cloud-based POS invest heavily in defenses for their servers and your data. The automatic updates you receive with a cloud-based POS are meant to keep you and your data safe from potential breaches or attacks.
• Limited Offline Capabilities: Cloud-based POS systems rely heavily on an internet connection to run, while locally installed systems can run with or without a connection. This is a major sticking point for potential customers who run businesses that don’t have access to reliable internet connections at all times. The cloud-based POS industry has seen this, however, and most major POS providers offer some form of offline mode that can, at the very least, still take payments to be processed at a later date when the internet connection is restored.

Not convinced that your business needs a full POS system and can just have a traditional cash register? Check out our article on POS VS cash registers to learn the major differences between the two kinds of systems.

How To Choose A POS System

When you are shopping for a POS system, cloud-based or otherwise, you need to consider:

• POS system cost
• Available features
• Payment processing model
• Transaction fees
• Free trials or demos
• Contract terms

Our article on how to choose a POS system breaks down each of these factors and can help you decide. If you have any questions or run into any hurdles, don’t hesitate to reach out and ask a question to our experts.